To: [NAME, ex. John Smith]
From: [YOUR NAME]
Date: [DATE, ex. July 5, 1998]
Subject: [NATURE OF BAD BEHAVIOR, ex. Cost overruns at the Western Division plant]
[FIRST NAME, ex. John], I am truly becoming concerned about [STATE NATURE OF BAD PERFORMANCE, ex. the cost overruns at your division]. As we discussed when we hired you, and as I mentioned in my memorandum of [DATE, ex. June 15, 1998], we procured your services with the mutual expectation of [GOAL, ex. your reducing costs at our Western Division plant].
It is for this reason, [FIRST NAME, ex. John], that I want to get together with you to discuss and delineate a plan to [GOAL, ex. turn this plant around]. I want to keep you as a valued employee; that’s why I sincerely hope we can accomplish this goal together.
Please contact me at your earliest convenience.