[DATE, ex. Wednesday, June 11, 1998]


John Smith

1234 First Street

Suite 567

Anycity, Anystate  85245]

Dear [NAME, ex. John Smith],

I was delighted to speak with you on [DATE, ex. Monday] and I thank you for your time.  I am confident that your skills and abilities will be useful in the [FIELD OF BUSINESS, ex. computer industry].

As you are indeed aware, competition for this position was high.  Several well-qualified applicants were interested in the position.  Unfortunately, the position has been filled by an applicant with [STATE SUPERIOR ABILITY/SKILL/PREREQUISITE OF HIRED APPLICANT, ex. more extensive experience in the computer industry.]

However, your resume has been preserved and placed on file for future reference.  If a suitable position presents itself, I will be pleased to get in touch with you.  I thank you for your interest in our firm and I wish you the best in your career.


[YOUR NAME, ex. Jill Jones]

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