[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
1234 First Street
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
We regret to inform you that we are not in a position to offer you employment with our company at this time.
While your application and credentials were very strong, we had a number of excellent candidates and regret that we could only offer employment to one of them.
We enjoyed meeting with you and thank you for your interest in our company.
[YOUR NAME, ex. Jill Jones]