To: [RECIPIENT, ex. John Smith]
From: [YOUR NAME]
Date: [DATE, ex. July 5, 1998]
Subject: Meeting Attendance
[RECIPIENT NAME, ex. John], you know that I value your suggestions and insights; indeed, you are a great asset when a major decision must be made. It is for this reason I am disappointed that you have missed several key meetings ([LIST MEETINGS MISSED, ex. Quarterly sales staff meeting, June 15, Executive meeting, June 20, and our meeting with Mr. Johnson on July 1]). Unfortunately, missing these meetings blemish your history of good performance.
I need you at these meetings, [RECIPIENT NAME, ex. John]. As you know, I like to have all my top employees’ input before a decision is made. Accordingly, please make certain that you are able to attend in the future.