To: [RECIPIENT, ex. Sales Staff]
From: [YOUR NAME]
Date: [DATE, ex. July 5, 1998]
Subject: [NAME, ex. Sara Williams]
We are pleased to announce that [NAME, ex. Sara Williams] will be taking her maternity leave effective July 10, 1998.
She will be away until January 1, 1999, and she expects to return at that time. In her absence, [NAME OF PERSON ASSUMING EMPLOYEE’S RESPONSIBILITIES, ex. Diane Smith] will be assuming her responsibilities.
Please join me in wishing [FIRST NAME, ex. Sara] a healthy delivery and all the best with her newborn.