To:                   [RECIPIENT, ex. Sales Staff]

From:               [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [NAME, ex. Sara Williams]

We are pleased to announce that [NAME, ex. Sara Williams] will be taking her maternity leave effective July 10, 1998.

She will be away until January 1, 1999, and she expects to return at that time. In her absence, [NAME OF PERSON ASSUMING EMPLOYEE’S RESPONSIBILITIES, ex. Diane Smith] will be assuming her responsibilities.

Please join me in wishing [FIRST NAME, ex. Sara] a healthy delivery and all the best with her newborn.

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