To:                   [RECIPIENT, ex. Sales Staff]

From:               [YOUR NAME]

Date:                [DATE, ex. July 5, 1998]

Subject:            [NAME & POSITION, ex. Bill Williams to be Sales Manager]

It is with mixed emotions that I am announcing the retirement of our [STATE POSITION, ex. Sales Manager], [NAME, ex. Bill Williams].

[BRIEFLY STATE EMPLOYEE’S PROFESSIONAL HISTORY, ex. Bill has been with us for twenty-seven years. He began work here as a back room clerk and had a very successful period as a sales representative before assuming the responsibility of Sales Manager].

Although we will all miss [FIRST NAME, ex. Bill], he has worked hard all of his career and has earned the opportunity to enjoy more time with his family and grandchildren.

Please join me in wishing [FIRST NAME, ex. Bill] all the best in his retirement.

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